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      Procurement and Disposal Unit 

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      Procurement and Disposal Unit 

      About the Directorate

      The Procurement and Disposal Unit (PDU) at Makerere University Business School (MUBS) plays a pivotal role in ensuring that all procurement and asset disposal activities are conducted with transparency, efficiency, and in full compliance with national regulations. As a public tertiary institution, MUBS operates under the Public Procurement and Disposal of Public Assets Act (PPDA), 2003 Cap 205, as amended in 2014 and 2024, which is enforced by the Public Procurement and Disposal of Public Assets Authority (PPDA)


      Message from the Director
      Welcome to the Procurement and Disposal Unit (PDU) of Makerere University Business School.

      I take this opportunity to share with you the critical role our department plays in supporting the strategic objectives and day-to-day operations of MUBS. The Procurement and Disposal Unit is established in accordance with the Public Procurement and Disposal of Public Assets (PPDA) Act, Cap 205, which governs all public procurement and disposal activities in Uganda.

      The core mandate of the PDU is to manage and coordinate all procurement and disposal processes at the university in a transparent, accountable, and efficient manner. This includes the planning, bidding, evaluation, contract management, and disposal of assets, in strict compliance with the PPDA Act and associated regulations.

      Our objective is to ensure that all goods, services, and works required by the University are procured in a timely, cost-effective, and value-driven manner, while promoting fairness and competition. We work closely with user departments, the Contracts Committee, and various stakeholders to guarantee that procurement decisions are informed, lawful, and in the best interest of the institution.

      At MUBS, we are committed to upholding the highest standards of procurement ethics, integrity, and professionalism. Through continuous improvement and capacity building, the PDU strives to contribute to the University’s vision of being the benchmark for business and management education, research, and innovation in the region.

      We welcome engagement with suppliers, service providers, and the wider University community to foster a procurement environment that is open, inclusive, and responsive to institutional needs.

      Thank you for visiting our platform. We remain dedicated to excellence in service delivery and prudent management of public resources.

      Mr. Rodney Twagarukaho, MCIPS

      Head, Procurement and Disposal Unit

      Makerere University Business School

      Unit Vision
      To be the benchmark for public procurement and disposal compliance in Uganda.


      Unit Mission 

      To enable optimum procurement performance by availing quality goods, services and works in a timely manner, attaining value for money and user needs.


      Role of the Directorate
      The Procurement and Disposal Unit (PDU) at Makerere University Business School is responsible for managing all procurement and asset disposal activities in accordance with the Public Procurement and Disposal of Public Assets (PPDA) Act, Cap 205. The Unit ensures that all procurement processes are conducted transparently, competitively, and in compliance with legal and regulatory frameworks.

      The key roles include:

      Planning and Coordination: Preparing and consolidating annual procurement and disposal plans in consultation with user departments.

      Procurement Execution: Managing the end-to-end procurement cycle, including solicitation, bid evaluation, contract award, and monitoring of contract performance.

      Disposal of Assets: Coordinating the disposal of obsolete, surplus, or unserviceable assets in accordance with approved procedures.

      Advisory and Consultancy role: Providing guidance to user departments and the Contracts Committee on procurement procedures and compliance.

      Records Management: Maintaining accurate and up-to-date procurement records and documentation for audit and accountability purposes.

      Supplier Management: Engaging with service providers to promote fair competition, timely delivery, and value for money.

      The Procurement and Disposal Unit (PDU) at Makerere University Business School is mandated to promote transparency and accountability by making specific procurement-related information accessible to the public. One of the key resources to be made public is the Approved Annual Procurement and Disposal Plan (PPDP). This document outlines all planned procurement and disposal activities for the financial year, including estimated costs, expected timelines, and responsible user departments. Making this plan available enables stakeholders to anticipate upcoming opportunities and monitor institutional priorities.

      The PDU is also required to publicize all procurement and disposal opportunities. This includes advertisements for open bidding processes such as invitations to bid, requests for proposals, expressions of interest, and quotations. These notices must be disseminated through various channels, including the MUBS website, the Government Procurement Portal (GPP), and national newspapers, to ensure broad access and encourage competition.

      Another important resource is the bid opening information, which contains the names of participating bidders, their quoted prices, and other relevant bid details. This information is made available at bid opening sessions and can be accessed by interested parties upon request, thereby fostering openness and deterring malpractice.

      Once a contract is awarded, the contract award information must be published and made public. This includes the name of the successful bidder, the value and description of the contract, and the procurement reference number. This information is displayed on notice boards, the entity’s website, or the procurement portal, allowing the public to track how public funds are being utilized.

      The PDU also maintains and may share procurement reports, including quarterly and annual performance submissions to PPDA. These reports may be made available to interested parties, subject to confidentiality requirements. They provide insight into procurement volumes, compliance levels, and institutional performance.

      Another public resource is the list of prequalified providers, which identifies suppliers, contractors, and consultants who have been approved to participate in restricted or selective procurement processes. Publishing this list ensures that only eligible and vetted providers are considered for such opportunities.

      In addition, the PDU makes available standard bidding documents and procurement guidelines to help prospective bidders understand the expectations and procedures of the institution. These templates promote fair competition by providing equal access to essential procurement requirements and formats.

      The complaint and appeals procedures must also be visible and accessible to the public. This information outlines the steps suppliers or stakeholders can take if they wish to raise concerns about a procurement process, whether at the level of the PDU, Contracts Committee, or the PPDA Appeals Tribunal.

      Furthermore, when public assets are due for disposal, the PDU publishes disposal notices informing the public of the items available and the process to acquire them. These notices include details such as disposal methods, timelines, and conditions of sale or auction.

      Finally, the PDU may provide access to the institution’s procurement integrity and ethics policies, which set out the standards of conduct expected from procurement officers and suppliers. Making such policies public reinforces accountability and builds trust with stakeholders.

      These public resources collectively help ensure that procurement at MUBS is conducted in a transparent, fair, and legally compliant manner, in line with the provisions of the PPDA Act and its associated regulations.

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      Collaborations

      The Procurement and Disposal Unit (PDU) at Makerere University Business School works in close collaboration with several statutory bodies and institutional stakeholders to ensure that procurement and disposal processes are transparent, efficient, and compliant with the law. 

      At the heart of this framework is the Contracts Committee, established under Section 26 of the PPDA Act. The PDU prepares all procurement documentation—including solicitation documents, evaluation reports, and award recommendations—and submits them to the Contracts Committee for review and approval. Without the Committee’s approval, no procurement or disposal activity can proceed.

      User Departments within the University. These departments initiate procurement requests and provide the technical inputs necessary for effective procurement planning, such as specifications, scopes of work, and estimates. The PDU works hand-in-hand with these departments to consolidate their needs into the Annual Procurement and Disposal Plan, ensuring that procurement activities are timely and aligned with institutional goals.

      The Accounting Officer, typically the Principal/ Accounting Officer, plays a supervisory and decision-making role in the procurement process. Appointed in accordance with Section 25 of the PPDA Act, the Accounting Officer is responsible for the overall integrity of the procurement system, including the appointment of the Contracts Committee. The PDU regularly reports to and advises the Accounting Officer on procurement progress, challenges, and compliance matters.

      In maintaining accountability and transparency, the PDU also works closely with internal and external auditors, including the Office of the Auditor General. It provides all necessary records and documentation to support routine and special audits, and ensures that all processes are auditable and in line with financial regulations.

      The Public Procurement and Disposal of Public Assets Authority (PPDA): is the primary regulatory body overseeing procurement in Uganda. The PDU submits regular procurement reports to the Authority, complies with issued guidelines and standard documents, and participates in capacity-building initiatives. The PPDA also monitors compliance and assesses the performance of procurement entities, a process in which the PDU plays a central role.

      The Solicitor General: Where procurement contracts require legal validation, especially for high-value or complex procurements, the PDU collaborates with the Solicitor General or Attorney General’s Office to obtain the necessary clearances. This ensures that contracts are legally sound and enforceable under Ugandan law.

      Evaluation Committees: Within the institution, the PDU also works closely with Evaluation Committees, composed of technical and subject-matter experts. These committees evaluate bids submitted by potential suppliers, and the PDU facilitates the process to ensure it follows legal and procedural requirements.

      Another important collaboration is with suppliers, service providers, and contractors. The PDU is responsible for managing these relationships through fair and open procurement processes. It ensures proper communication, manages contract implementation, and monitors performance to ensure that goods, services, and works are delivered in accordance with contractual terms.

      Finally, the PDU is expected to cooperate with oversight and anti-corruption agencies, such as the Inspectorate of Government (IGG) and the Criminal Investigations Directorate (CID), in cases where procurement processes are under investigation. This cooperation involves availing documentation and offering clarity to support transparency and accountability in public procurement.

      The Procurement and Disposal Unit (PDU) at Makerere University Business School works in close collaboration with several statutory bodies and institutional stakeholders to ensure that procurement and disposal processes are transparent, efficient, and compliant with the law. 

      At the heart of this framework is the Contracts Committee, established under Section 26 of the PPDA Act. The PDU prepares all procurement documentation—including solicitation documents, evaluation reports, and award recommendations—and submits them to the Contracts Committee for review and approval. Without the Committee’s approval, no procurement or disposal activity can proceed.

      User Departments within the University. These departments initiate procurement requests and provide the technical inputs necessary for effective procurement planning, such as specifications, scopes of work, and estimates. The PDU works hand-in-hand with these departments to consolidate their needs into the Annual Procurement and Disposal Plan, ensuring that procurement activities are timely and aligned with institutional goals.

      The Accounting Officer, typically the Principal/ Accounting Officer, plays a supervisory and decision-making role in the procurement process. Appointed in accordance with Section 25 of the PPDA Act, the Accounting Officer is responsible for the overall integrity of the procurement system, including the appointment of the Contracts Committee. The PDU regularly reports to and advises the Accounting Officer on procurement progress, challenges, and compliance matters.

      In maintaining accountability and transparency, the PDU also works closely with internal and external auditors, including the Office of the Auditor General. It provides all necessary records and documentation to support routine and special audits, and ensures that all processes are auditable and in line with financial regulations.

      The Public Procurement and Disposal of Public Assets Authority (PPDA): is the primary regulatory body overseeing procurement in Uganda. The PDU submits regular procurement reports to the Authority, complies with issued guidelines and standard documents, and participates in capacity-building initiatives. The PPDA also monitors compliance and assesses the performance of procurement entities, a process in which the PDU plays a central role.

      The Solicitor General: Where procurement contracts require legal validation, especially for high-value or complex procurements, the PDU collaborates with the Solicitor General or Attorney General’s Office to obtain the necessary clearances. This ensures that contracts are legally sound and enforceable under Ugandan law.

      Evaluation Committees: Within the institution, the PDU also works closely with Evaluation Committees, composed of technical and subject-matter experts. These committees evaluate bids submitted by potential suppliers, and the PDU facilitates the process to ensure it follows legal and procedural requirements.

      Another important collaboration is with suppliers, service providers, and contractors. The PDU is responsible for managing these relationships through fair and open procurement processes. It ensures proper communication, manages contract implementation, and monitors performance to ensure that goods, services, and works are delivered in accordance with contractual terms.

      Finally, the PDU is expected to cooperate with oversight and anti-corruption agencies, such as the Inspectorate of Government (IGG) and the Criminal Investigations Directorate (CID), in cases where procurement processes are under investigation. This cooperation involves availing documentation and offering clarity to support transparency and accountability in public procurement.

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